14
operational locations
Operational Systems for Businesses That Have Outgrown Spreadsheets
Built by Willie Joseph, an operator working inside real operations. XenoSoft designs practical systems and software that replace manual workflows, scattered spreadsheets, and fragmented communication in complex environments.
Chef by background. Operations leader by trade. Builder of operational systems.
Operational Snapshot
8,000+
meals produced daily
8
Head Chefs
90+
culinary staff
18+
years in professional kitchens and operations
3
production software platforms built from real operational problems
Designed by Willie Joseph,
an operator still working inside real hospitality environments.
Operational Proof
Real systems. Measurable results.
COST CONTROL
Food Cost Control Across Multi-Site Operations
14 locations. 8,000+ meals daily.
Food cost sitting at 53% with no consistent control.
- Standardized inventory and reporting across all locations
- Introduced system-based accountability
- Built transfer and waste tracking structure
Result:
Food cost returned to controlled operational range
Variance became visible and traceable across sites
REPORTING
Multi-Site Reporting Standardization
14 locations operating with inconsistent reporting and no unified visibility.
- Defined non-negotiable daily reporting structure across all locations
- Integrated POS data with operational inputs (waste, transfers, events)
- Enforced daily submission discipline and accountability
Result:
Full visibility across all locations
Faster decision-making based on real-time data
Reduced time spent chasing reports
VISIBILITY
Operational Visibility and Control System
Managers spending time chasing information instead of running operations.
- Built centralized reporting and accountability structure
- Defined ownership of inventory and reporting per location
- Eliminated reliance on memory and informal tracking
Result:
Faster decisions
Reduced repeated operational errors
Clear ownership across teams
These systems are built inside real operations producing thousands of outputs daily.
They are not designed for small, low-volume environments.
Built Inside Real Operations
Most software for operational businesses is designed by people who have never run those operations.
XenoSoft systems are different.
They come from the day-to-day realities of running production kitchens, managing teams, coordinating inventory, and keeping complex operations moving.
Our founder, Willie Joseph, still works inside those environments.
The systems built here start with real operational friction, not theory.
Sound familiar?
Most operations don't have a people problem. They have a systems problem. If any of this hits close to home, you're in the right place.
- Information scattered across threads and spreadsheets
- Every location or team running a different playbook
- Managers chasing information instead of running the operation
- Production that feels reactive instead of planned
- Small mistakes that keep repeating
- Relying on memory and key people instead of systems
Led by an operator
Willie Joseph has not stepped away from operations to consult. He still works inside real hospitality environments.
The consulting and software offered through XenoSoft Solutions come directly from the operational friction he sees every day.
About Willie Joseph LinkedIn
What changes when you fix it.
Structure
One playbook
Visibility
Control
The friction we help remove
- Fragmented communication
- Manual tracking and spreadsheet dependence
- Missed handoffs and scheduling chaos
- Reporting gaps and operational blind spots
- Event and inventory coordination friction
What we actually fix
- Turning messy processes into clear operating playbooks
- Building SOPs so locations run the same system
- Fixing communication between teams
- Replacing spreadsheet chaos with simple systems
- Giving leadership visibility into what's actually happening
Our products: one ecosystem, built from real problems.
ShareTable, RentRight, and CaterOS aren't random apps. Each one came from an operational problem we've seen in the field.
ShareTable
Restaurants deal with surplus food every day; most of it ends up in the bin because coordinating donations takes time. ShareTable removes that friction-restaurants log surplus, charities see it instantly, pickups are coordinated automatically.
Explore ShareTable
RentRight
Rent records often live in WhatsApp messages, bank screenshots, and spreadsheets. That works until there is a dispute. RentRight creates a clear record of rent payments, maintenance requests, and communication between landlords and tenants.
Explore RentRight
CaterOS
Catering operations involve multiple moving parts: clients, menus, staffing, inventory, production, and invoicing. When those are managed across spreadsheets and messages, things fall through the cracks. CaterOS brings those pieces together into one operational system.
Explore CaterOSConsulting
We also help with operations systems: turning messy processes into clear playbooks, building SOPs so locations run the same system, fixing communication between teams, and putting reporting in place managers can trust. Led by Willie Joseph, grounded in how you work. More on consulting.
Enter the XenoSoft Operating System
Start where your current friction is highest. Move into the product or consulting lane that solves it.
- RentRight for property operations and communication control
- CaterOS for catering production, staffing, and event execution
- ShareTable for food redistribution and coordination workflows
- Consulting for multi-site systems design and operational restructuring
FAQ
Straight answers. No pitch theater.
What does XenoSoft Solutions do?
XenoSoft builds operational systems: consulting plus software for real businesses running on volume, coordination, and tight margins. Products include ShareTable, RentRight, and CaterOS. The work is led by an operator who is still active in the field.
Who is XenoSoft built for?
Operators running multi-site teams, production environments, or high-volume service businesses. If you are not managing real volume, most of this will feel unnecessary.
What is ShareTable?
ShareTable is a food coordination system. Surplus gets logged fast, charities see it, and pickups get coordinated without endless back and forth. It is built for real kitchen workflows, not slide decks.
What is RentRight?
RentRight is a rent and communication record system for landlords and tenants. It reduces disputes by keeping a clean, defensible history instead of scattered screenshots and messages.
What is CaterOS?
CaterOS is a catering and events operating system. Events, menus, inventory, staffing, and invoicing run in one controlled workflow instead of spreadsheets and group chats.
How do you start?
Start with a conversation. We map what is broken, what already works, and what should be fixed or built first. No theory. No generic roadmap.
Is this only software?
No. Consulting is part of the work. Software ships when the problem is repeatable and the workflow is clear enough to hold under real load.
Where do you work with clients?
Remote and on-site. XenoSoft is based in the Cayman Islands and works with clients globally.
"I'm still in operations. I build systems and software because I see the same friction you do-and I'd rather fix it than work around it."
- Willie Joseph, XenoSoft Solutions
It doesn't get easier on its own.
The longer the mess compounds, the harder it is to fix. Deal with it before it gets worse. Tell us what you're dealing with-we'll suggest consulting, a product, or both.
Get in touch